Admin - Secretarial

15-01-2020

Executive Secretary (Equity)

Uitenhage

Minimum requirements:

  • Hold a relevant 3 year tertiary qualification in Business Administration from a recognized institution

  • Sound office or business administration experience, of at least three years’ experience

  • Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills

  • Have well-developed communication skills, both written and oral, with an excellent command of the English language.

 

Duties

  • Coordinate the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary

  • Respond to routine correspondence within limits of authority

  • Screen all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates

  • Screen all visitors to the office of the Director

  • Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters

  • Interpret and implement the Director’s instructions and administrative requirements

  • Prepare professional, accurate, and high quality electronic presentations and documentation

  • Arrange and coordinate meetings / workshops with employees and external delegates

  • Make local and international travel reservations and itinerary bookings, including arranging appointments

  • Prepare and process local and overseas travel expense claims

  • Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports

  • Coordinate the Management update for the Division

  • Provide administrative support on special projects

  • Raise divisional orders for monthly invoices

11-06-2019

Reception / Tele-sales

Port Elizabeth

RECEPTION/TELE-SALES                           R 6-9000                     

Our client is looking for a receptionist come tele-sales person (male or female) with proven sales and marketing background and excellent MS Office skills. MUST have a valid driver’s license. Experienced in telesales, reception/admin and customer relations from a civil/construction background.

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